From Sheryl Mc Grath of WWW.VOCALNY.ORG

Just thought I would quickly address this one.  Since
many of you have asked me to read letters you have
written, I have found out that addressing the District
Attorney must be brought up.

Proper Letter format for addressing the Office of the 
District Attorney.  Or cover letter if you are sending
him/her an affidavit.

Your Name
Your Address
Town/State/Zip
Tel:
Fax:

Date:

Honorable John Doe
District Attorney
County Of __________
Street Address
Town/State/Zip
Tel:
Fax:

Honerable John Doe,

I am repectfully submitting a sworn affidavit to your
office, which is attached to this cover letter.

What I am praying is that your office investigate the
matters atttested to.

OR

Please keep this on file as it attests the accurate
history of facts in a case in _________Court in your
County.  

Sincerely,



Your Name Typed (Sign OVER your typed name)

CC: File   (You keep a copy)
    Attorney  (if you have one)
    (After you satisfy your file and attorney, list
the rest of the CC's by order of rank importance.  IE:
don't list the Judge AFTER a police officer. A Judge
would be rather high on this cc list)

On the address lines, I put the phone and fax numbers
for all parties. I add them on the cc's to, for most.

This is so someone can call me if they need to. 
Letters that have proper contact information get
attention faster.  

Putting the DA's tel/fax #'s is for your reference. 
If you need to call or fax, you have this right in
front of you.  No fumbling through the phone book each
time you pull a letter out of the file to follow up
on)

The "Honorable" part is showing respect to the Office.
The elected DA. Not the ADA's. 

Sheryl Lane-McGrath
New York State